Purchase Requisition – Employees often make requests for the equipment they need to do well in their jobs, and companies need a systematic way to handle these requests. An application form would make this process easier and much more efficient.
An application form may appear formal or may even look like a lawsuit filed against you; However, rest assured, a requisition form does not mean that. It is simply a legal or formal document that allows the application or acquisition of certain items, provided both parties have accepted the trade or purchase. Requisition forms are useful for keeping a paper copy of a transaction that can be reviewed later for any discrepancies.
The most common of these requisition forms is a Purchase Requisition Form in which the purpose of this form is for the purchase of necessary supplies or goods of a person or a business
An application form is the official form that an employee (for example) uses to request supplies or services. This form is sent to any department or branch of the organization that is responsible for acquiring the equipment or the purchase order, either from a stock or from an external supplier.
People often confuse the physical requisition forms with the purchase requisition forms. Although both are a requisition for supplies, the requisition can be considered an outside document while the requisition forms are internal documents. A purchase requisition is external because it is sent to the purchasing manager to make a request to purchase goods or services that the company does not currently have.
The image below illustrates of Purchase Requisition
The Importance of Requisition Forms
By having the requisition forms in place, businesses have a more efficient and effective way to handle all the requests that employees make. Companies could easily follow these requests so that they can take immediate action as quickly as possible.
By granting the demands of employees, they become more energetic and efficient in their work. Of course, it is important to evaluate the demands that are made. Applications must be reasonable.
They must be essential to the accomplishment of the daily tasks that they perform in the organization. In addition, because these requests often involve a certain amount of money, applications must be financially reasonable, which means that they should fall within the budget allocated for the department in which they belong.